索取公共记录

The Rights of Requesters and the Responsibilities Under the Virginia 信息自由法

弗吉尼亚信息自由法案(FOIA),位于§2.2‐3700 et. Seq. 弗吉尼亚法典, guarantees citizens of the Commonwealth and representatives of the media access to public records held by public bodies, 政府官员, 以及公务员.

A public record is a writing or recording – regardless of whether it is a paper record, 电子文件, 录音:录音或录像, 或任何其他格式-准备或拥有的, 或由公共机构或其官员拥有的, 从事公共事务的雇员或代理人. 所有的公共记录都应该是公开的, 只有在特定情况下才可以保留, 法定豁免适用.

The policy of FOIA states that the purpose of FOIA is to promote an increased awareness by all persons of governmental activities. 推进这一政策, 《澳门威尼斯人官网》要求自由地解释法律, 支持访问, and that any exemption allowing public records to be withheld must be interpreted narrowly.

你的《澳门威尼斯人官网》权利

  • You have the right to request to inspect or receive copies of public records, or both
  • You have the right to request that any charges for the requested records be estimated in advance.
  • 如果你认为你的《澳门威尼斯人官网》权利被侵犯了, you may file a petition in district or circuit court to compel compliance with FOIA.

提出索取记录的要求

你可以索取美国的记录. S. 邮件,传真,电子邮件,亲自,或通过电话. 《澳门威尼斯人官网》并不要求你的请求必须是书面的, nor do you need to specifically state that you are requesting records under FOIA. 从实际的角度来看, it is helpful to the person receiving your request to put your request in writing. 这也允许您创建请求的记录. 它也给了澳门威尼斯赌场一个明确的声明,说明你需要什么样的记录, 这样就不会对口头请求产生误解. 然而, we cannot refuse to respond to your FOIA request if you elect to not put it in writing.

  • Your request must identify the records you are seeking with “reasonable ” This is a common‐sense standard. It does not refer to or limit the volume or number of records that you are requesting; instead, it requires that you be specific enough so that we can identify and locate the records that you are seeking.
  • Your request must ask for existing records or FOIA gives you a right to inspect or copy records; it does not apply to a situation where you are asking general questions about the work of GCC, 也不需要GCC创建一个不存在的记录.
  • You may choose to receive electronic records in any format used by GCC in the regular course of business. 例如, 如果您要求保存在Excel数据库中的记录, 您可以选择以电子方式接收这些记录, 通过电子邮件或电脑磁盘, 或者收到这些记录的打印副本.
  • 如果澳门威尼斯赌场对您的要求有疑问, please cooperate with staff’s efforts to clarify the type of records that you are seeking, or to attempt to reach a reasonable agreement about a response to a large request. 根据《澳门威尼斯人官网》提出要求并不是一个对抗的过程, but we may need to discuss your request with you to ensure that we understand what records you are seeking.

To request records from Germanna 社区 College (GCC) or ask questions about requesting records, 您可以联系:

GCC联系
约翰•戴维斯
行政服务副总裁
jdavis@hardcasetechnologiesjapan.com
P.O. 1430箱
Locust Grove, VA 22508

除了, the Freedom of Information Advisory Council is available to answer any question you may have about FOIA. 联络本会的电邮地址为 foiacouncil@leg.state.va.us 或通过电话(804)225‐3056,或免费电话(866)448‐4100.

If you would like to comment on the quality of assistance provided to you by Germanna 社区 College, 你可以填写资讯自由谘询委员会的 公众意见征询表格.

大学有责任回应你的要求 

  • GCC必须在收到您的请求后5个工作日内作出回应. “第一天”是指收到您的请求后的第一天. 五天期间不包括周末或节假日.
  • 请求GCC提供公共记录背后的原因是无关紧要的, and we cannot ask you why you want the records before we respond to your FOIA does, 然而, 允许GCC要求您提供您的姓名和法定地址.
  • FOIA requires that GCC make one of the following responses to your request within the five‐day time period.
    1. 澳门威尼斯赌场将向您提供您所要求的完整记录.
    2. 澳门威尼斯赌场保留了你们要求的所有记录, because all of the records are subject to a specific statutory If all of the records are being withheld, 澳门威尼斯赌场必须给你一个书面答复. That writing must identify the volume and subject matter of the records being withheld, and state the specific section 弗吉尼亚法典 that allows us to withhold the records.
    3. We provide some of the records that you have requested, but withhold other records. We cannot withhold an entire record if only a portion of it is subject to an exemption. 在这种情况下, 澳门威尼斯赌场可以对记录中不公开的部分进行编辑, 并且必须向你提供剩下的记录. We must provide you with a written response stating the specific section 弗吉尼亚法典 that allows portions of the requested records to be withheld.
    4. If it is practically impossible for GCC to respond to your request within the five‐day period, 澳门威尼斯赌场必须以书面形式说明这一点, 解释导致反应不可能发生的条件. This will allow us seven additional working days to respond to your request, 给澳门威尼斯赌场总共12个工作日来回应您的请求.
  • 如果你需要大量的记录, and we feel that we cannot provide the records to you within 12 days without disrupting our other organizational responsibilities, 澳门威尼斯赌场可能会请求法院给澳门威尼斯赌场更多的时间来答复你们的请求. 然而, FOIA requires that we make a reasonable effort to reach an agreement with you concerning the production or the records before we go to court to ask for more time.

Costs

  • You may have to pay for the records that you FOIA allows us to charge for the actual costs of responding to FOIA requests. This would include items like staff time spent searching for the requested records, 复制成本, 或与提供所要求的记录直接相关的任何其他费用. 它不包括一般管理费用.
  • If we estimate that it will cost more than $200 to respond to your request, 澳门威尼斯赌场可能要求你付定金, 不超过预估的金额, 在继续你的请求之前. The five days that we have to respond to your request does not include the time between when we ask for a deposit and when you respond.
  • You may request that we estimate in advance the charges for supplying the records that you have requested. 这将使您提前了解任何成本, or give you the opportunity to modify your request in an attempt to lower the estimated costs.
  • If you owe us money from a previous FOIA request that has remained unpaid for more than 30 days, GCC may require payment of the past due bill before it will respond to your new FOIA request.

常用豁免

The Code of Virginia allows any public body to withhold certain records from public disclosure. 其中可能被扣留的有:

  • 人事记录(第2条.2‐3705.弗吉尼亚法典第1(1)条)
  • 受律师-当事人保密特权约束的记录(第2条).2‐3705.1(2))或律师工作产品(§2).2‐ 3705.1 (3))
  • 供应商专有信息(§2).2‐3705.1 (6))
  • Records relating to the negotiation and award of a contract, prior to a contract being awarded (§ 2.2‐3705.0 (12))

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